Within the sprawling 25 acres of Hillwood Estate, Museum & Gardens’ campus, an outstanding opportunity awaits an accomplished Administrative Assistant ready to embark on a journey of organizational excellence. Positioned as the linchpin of support for the Executive Director's Office and the entire staff, this role calls for a consummate professional capable of navigating the intricacies of Hillwood’s daily operations with precision and finesse. We are seeking an individual not only to fulfill the current role effectively but also to enjoy a long-term tenure, fostering growth and deepening their knowledge of how museums operate.

Your role will encompass fulfilling administrative tasks such as filing, screening of phone calls, mail distribution, postage meter accounts, and the procurement of office and breakroom supplies, and using Microsoft Office Applications and Tessitura for routine correspondence and reporting. 

In your capacity, you will book appointments and manage schedules, preventing conflicts and ensuring the alignment of the Executive Director's agenda with the core mission of Hillwood. You coordinate reservations and establish the settings for meetings and special events initiated by the Executive Director. Your meticulous touch extends to the financial realm as you submit and reconcile travel and entertainment expense reports for the Executive Director.

This role is also a master SharePoint user, overseeing the "Employee Site," maintaining organizational charts, staff directories, and a repository of institutional information. As a guardian of confidentiality, you assist in maintaining confidential records for the Executive Director's office, ensuring the trust bestowed upon you is upheld with the utmost integrity.

Hillwood's board management software, Boardable, becomes your ally as you manage documents and orchestrate meetings, shaping the strategic direction of Hillwood.

A storyteller at heart, research and compose biographies for key stakeholders, weaving narratives that resonate with the rich tapestry of Hillwood. Engaging with our neighbors becomes a formal endeavor as you publish a quarterly newsletter, fostering a sense of community and contributing to neighbor events that exemplify the spirit of gracious hospitality Hillwood is known for.

This role is deeply intertwined with the developmental heartbeat of Hillwood, as you assist the Development and Membership departments. Here, your skills shine as you compose letters, execute precise data entry in Tessitura, and attend meetings, contributing to the growth and prosperity of Hillwood's mission.

Welcome to a role where your skills find purpose, and your contributions shape the very essence of Hillwood's mission.

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Requirements

• A high school diploma or equivalent. An associate degree or formal training in a related discipline is preferred.
• 3+ years of administrative experience, preferably in a museum or non-profit environment supporting a senior-level manager.
• Proficiency in MS Office Applications with expertise in SharePoint, Microsoft Word, PowerPoint, and Excel. Experience with Tessitura preferred. 
• Must be able to interview in-person between May 6, 2024, and May 17, 2024. The anticipated start date for this role is June 24, 2024. 
• This role coordinates tasks and events on Hillwood’s NW D.C. campus. Therefore, remote work is limited. 

About Us: 

Hillwood Estate, Museum & Gardens is deeply committed to fostering a positive, inclusive, and engaging workplace where all voices are heard and where staff and visitors of all backgrounds can be inspired by the life of our founder Marjorie Merriweather Post. Hillwood Estate, Museum & Gardens presents in its stunning original setting the extraordinary life and legacy of Marjorie Merriweather Post, by developing the resources she left in trust to their fullest potential for future generations. Hillwood presents internationally significant collections of art, dynamic changing exhibitions and a fabulous historic estate and gardens, providing current audiences with a visceral sense of a dynamic life and inspiration for their own endeavors.

We Offer:

• A fabulous work culture that inspires your best work. 
• Flexibility with a hybrid work environment. 
• Support for career development with internal and external opportunities to learn and grow. 
• Our most popular medical plan has an upfront deductible of $1,600 per year for a single coverage and $3,200 per year for dependent/family coverage with a Health Savings Account (HSA) tied to the plan. 
  
  • Hillwood will contribute up to $1600 annually into your HSA if you elect single coverage or up to $3200 annually if you elect dependent/family coverage for the 2024 plan year prorated based on the effective month of your coverage. 
  •  Employee contribution rates for medical plans are based on the coverage level selected at the employee’s base annualized salary. Essentially, those with higher salaries pay more for their medical coverage. The maximum employee contribution is $170 per biweekly payroll, most employees pay much less for medical insurance. 
• Retirement Savings Plan. Hillwood matches up to 3% with a discretionary match (up to 2% or more). The Hillwood contribution is 100% vested upon reaching three years of service.
• Life and accidental death and dismemberment, short- & long-term insurance at no cost to the employee. 
• Flexible spending account for dependent care. 
• Metro commuter benefits of up to $100 per month. 
• Best in class paid time off – new hires accrue up to 3 weeks of vacation during the calendar year, new hires also receive 80 hours of paid sick leave each year and 11 paid holidays. 
• Mental wellness support.
• Discounts in the shop and Merriweather Café.
• Free admission to the museum and festival days.
• Casual Monday.
• Free on-site parking.

To Apply: 

Hillwood is seeking applicants from all backgrounds and educational levels to ensure we get the best, most creative talent on our team. We are an equal opportunity employer, and we encourage people who identify as Black, Indigenous, people of color and people with marginalized identities to apply for open positions. We strive to make the hiring process as accessible as possible. Please do not hesitate to share what will make the process best for you. We cannot guarantee all accommodations; our team will make accommodations where possible with sufficient notice. When sending your resume to staffing-admin@hillwoodmuseum.org. Please let us know of any accommodations you may find helpful while engaging in our process. 

This position is compensated at $24.00/hr. Please visit our website www.hillwoodmuseum.org for more information on this and other career opportunities.