Reports to: Executive Office
Employment Status: Full-time, Non-exempt

Hillwood Estate, Museum & Gardens welcomes over 100,000 visitors each year to experience the beauty of our formal gardens, art collections, and the legacy of our founder, Marjorie Merriweather Post. Inspired by her spirit, Hillwood is a place where history, artistry, and hospitality converge.

Our gardens are a central part of that experience, and we are seeking a dedicated and ambitious Gardener to help maintain the vibrant landscapes that make Hillwood such a special place for visitors. This role is ideal for someone who brings both precision and care to their work, takes pride in cultivating beautiful and welcoming outdoor spaces, and is eager to grow their skills alongside a collaborative and passionate horticulture team.

About the Role

Reporting to the Executive Administrator, the Administrative Assistant serves as a vital partner to Hillwood's Executive Office. You will coordinate high-priority scheduling, correspondence, and logistics while serving as a professional and welcoming point of contact for staff, stakeholders, and Trustees. As you build trust and institutional knowledge, you will take on increasingly complex responsibilities—including direct support for Board of Trustees meetings, governance documentation, and Executive Director initiatives

What You’ll Do

• Provide comprehensive administrative support to the Executive Office, including managing complex calendars, coordinating meetings, and handling day-to-day office operations.
• Serve as a professional first point of contact—fielding calls, emails, mail, and in-person inquiries with discretion and a welcoming presence.
• Prepare, proof, and distribute correspondence, reports, Board materials, and executive communications, including contributions to the Executive Director’s report and internal staff updates.
• Support Board of Trustees and committee meetings by coordinating logistics, preparing materials, taking minutes, and maintaining governance records.
• Manage office operations such as mail distribution, supply inventory, conference room scheduling, and meeting setup (including technology and refreshments).
• Process expense reports, payment requests, and maintain organized electronic and physical filing systems with a high degree of accuracy.
• Maintain and update internal systems including SharePoint (staff portal, directories) and Tessitura, supporting data entry and reporting needs.
• Handle confidential information with the highest level of professionalism and integrity.
  Collaborate across departments to coordinate signatures, documents, and institutional communications.
  Support special projects and initiatives as needed, contributing to the overall effectiveness of the Executive Office.

A Role with a Future

We are committed to developing talent from within. The right candidate will have the opportunity to deepen their expertise across governance support, executive operations, and institutional leadership—positioning themselves for advancement within Hillwood’s Executive Department over time.

What You Bring

• Strong administrative experience, ideally within a museum, cultural, or nonprofit environment
• Highly organized and detail-oriented, with the ability to manage multiple priorities and maintain accuracy
• Communicate clearly and professionally—both in writing and in person—while building strong relationships across teams
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable learning new systems and tools
• Handle confidential information with discretion and are known for being dependable and trustworthy
• Take initiative, work independently when needed, and approach tasks with a proactive, solutions-oriented mindset
• Value collaboration, bring a customer service mindset, and contribute positively to a team environment
• Adaptable, open to new ideas, and motivated by supporting Hillwood’s mission

About Us

Hillwood Estate, Museum & Gardens is deeply committed to fostering a positive, inclusive and engaging workplace where all voices are heard and where staff and visitors of all backgrounds can be inspired by the life of our founder Marjorie Merriweather Post.

We Offer

•    A fabulous work culture that inspires your best work
•    Flexibility with a hybrid work environment
•    Support for career development with internal and external opportunities to learn and grow
•    Comprehensive health coverage with HSA contributions up to $3,000 annually
•    Retirement Savings Plan
•    Life and disability insurance at no cost to you
•    Metro commuter benefits of up to $100 per month
•    Best in class paid time off—3 weeks’ vacation, 80 hours sick leave, and 11 paid holidays
•    Mental wellness support
•    Discounts in the shop and Merriweather Café
•    Free admission to the museum 
•    Casual Monday
•    Free on-site parking

Join Our Team

Hillwood is seeking applicants from all backgrounds and educational levels to ensure we get the best, most creative talent on our team. We are an equal opportunity employer, and we encourage people who identify as Black, Indigenous, people of color and people with marginalized identities to apply for open positions. We strive to make the hiring process as accessible as possible. Please do not hesitate to share what will make the process best for you. When sending your resume, please let us know of any accommodation you may find helpful while engaging in our process.

Click here to apply via ADP.

This position is compensated at $23 per hour