Careers and Volunteering

Accounting Assistant – Accounts Payable (Part-Time)

Position Title: Accounting Assistant – AP
Reports To: Director of Finance
Employment Status: Part-time, Non-exempt
Regular Schedule: 9:00 to 5:00, Monday, Wednesday, and Friday

Position Summary:
Process cash disbursements, provide assistance in the preparation of financial statements and other accounting and clerical functions

Cash Disbursements:
•    Process approved requests for payment
•    Match invoices with purchase order, regarding prices, quantities, terms, exclusion of sales tax, and reconcile differences
•    Request purchase orders from departments for invoices if not yet received
•    Audit payment vouchers for general ledger codes
•    Research vendor payment requests
•    Maintain vendor files
Other Accounting Functions:
•    Update and reconcile general ledger to detail ledgers
•    Ensure proper accounting controls are complied with
•    Assist in monthly closing procedures
•    Archive old accounting records

•    Minimum of 2 years of accounting experience – non-profit experience preferred
•    Excellent attention to detail
•    Excellent organizational skills
•    Excellent Word, Excel, and fund accounting software skills
•    Good communication skills

We Offer:

  • A fabulous work culture inspires your best work
  • Support for career development with internal and external opportunities to learn and grow
  • Mental wellness support
  • Discounts in the shop and Hillwood café
  • Free admission to the museum and festival days
  • Casual Monday
  • Commuter benefits

Hillwood is seeking applicants from all backgrounds and educational levels to ensure we get the best, most creative talent on our team. We are an equal opportunity employer, and we encourage people who identify as Black, Indigenous, people of color, and people with marginalized identities to apply for open positions. We strive to make the hiring process as accessible as possible. Please do not hesitate to share what will make the process best for you. We cannot guarantee all accommodations; our team will make accommodations where possible with sufficient notice. When sending your resume to please let us know of any accommodations you may find helpful while engaging in our process.

This position is compensated at $21.50/hr.

Hillwood requires all employees, volunteers, and contractors to be vaccinated against COVID-19. Applicants who have qualifying medical conditions or who have a sincerely held religious belief may request an exemption from the vaccination policy. Exemptions are determined on a case-by-case basis and in accordance with applicable law. Any medical information concerning an applicant’s disability will be treated as a confidential medical record in compliance with applicable federal, state, and local laws.