About Hillwood:

Hillwood Estate, Museum & Gardens is a renowned cultural institution located in Washington, D.C., dedicated to preserving and sharing the legacy of founder Marjorie Merriweather Post. With an extensive collection of art, artifacts, and archival materials, Hillwood offers a unique environment for hands-on learning and professional growth.

Internship Overview:

We are seeking a detail-oriented intern to lead a document digitization project and support the implementation of a Knowledge Management (KM) framework. This hands-on role offers practical experience in digital transformation, knowledge management, and project coordination.

Key Responsibilities:

• Develop and implement an organizational system for digital documents, ensuring easy retrieval and logical categorization
• Coordinate the scanning of historical and current documents using professional-grade equipment
• Establish naming conventions and folder structures for digital storage
• Monitor quality control of scanned documents and maintain scanning logs
• Train and coordinate with team members on new digital filing systems
• Document procedures and create user guides for future reference
• Structuring SharePoint as the central repository for institutional knowledge
• Organizing knowledge by department or function (Collections, Curatorial, Volunteer Management, Finance, Horticulture, etc.)
• Standardizing document formats and naming conventions
• Supporting governance processes, including access permissions and version control
• Create content for training sessions on knowledge sharing and system usage

Assist in the implementation of the Knowledge Management Framework, including:

• Structuring SharePoint as the central repository for institutional knowledge
• Organizing knowledge by department or function (Collections, Curatorial, Volunteer Management, Finance, Horticulture, etc.)
• Standardizing document formats and naming conventions
• Supporting governance processes, including access permissions and version control
• Create content for training sessions on knowledge sharing and system usage

Learning Opportunities:

• Gain hands-on experience with document and knowledge management systems, including SharePoint and Microsoft tools
• Develop project management skills by overseeing a full-cycle digitization and KM initiative
• Learn industry best practices for digital preservation, knowledge sharing, and information management
• Build experience in process documentation, training development, and system implementation
• Enhance organizational, analytical, and problem-solving skills

Qualifications:

• Current enrollment in Library Science, Museum Studies, Non-Profit Management, I/O Psychology, or related field
• Strong organizational skills and attention to detail
• Basic knowledge of document and knowledge management principles
• Proficiency with Microsoft Office Suite, SharePoint, and cloud storage platforms
• Ability to work independently and manage multiple priorities
• Interest in digital transformation, knowledge management, and process improvement at cultural institutions 

We Offer: 

• A fabulous work culture that inspires your best work. 

• Support for career development with internal and external opportunities to learn and grow.

• Discounts in the shop and Hillwood café.

• Free admission to the museum and festival days.

• Free on-site parking. 

To Apply: 

Hillwood is seeking applicants from all backgrounds and educational levels to ensure we get the best, most creative talent on our team. We are an equal opportunity employer, and we encourage people who identify as Black, Indigenous, people of color and people with marginalized identities to apply for open positions. We strive to make the hiring process as accessible as possible. Please do not hesitate to share what will make the process best for you. We cannot guarantee all accommodations; our team will make accommodations where possible with sufficient notice. When sending your resume via the ADP Careers portal, please let us know of any accommodation you may find helpful while engaging in our process. Learn about Hillwood's interview process here. 

To apply for this position, visit HERE

This is a paid internship compensated at $20.14/hour. This internship is supported by a grant from AAMD. As part of the program, the intern must submit a 1-2 page written report summarizing their activities and key outcomes. The final report is due within 30 days of the internship's conclusion.

Additionally, this internship includes a one-year student membership to a professional museum association, such as AAM or AAAM.

The internship will take place in summer 2025 and will run for 10-12 weeks, based on a mutually agreed-upon schedule between Hillwood and the selected candidate.