Department: Finance

Title: Staff Accountant

Status: Full-time

Travel: 0-10%

Job Summary:

The staff Accountant is responsible for day-today accounting tasks, including but not limited to maintaining financial records, preparing financial reports, reconciling account balances and bank statements, maintaining a general ledger, assisting with payroll and preparing month-end close procedures

Key Job Elements:

• Verify, allocate, post, and reconcile accounts payable and receivable 
• Ensure accuracy and completeness of accounts payable, accounts receivable and general ledger functions
• Review, organize and update financial records
• Perform accurate preparation of month end closing entries 
• Prepare monthly bank reconciliation
• Prepare financial statements for accuracy and completeness
• Prepare and file tax returns 
• Prepare documentation for external auditors and assist with annual audit
• Assist with monthly, quarterly and fiscal year close and reporting
• Research issues and problems; recommend and implement solutions
• Ensure accounting policies are followed 
• Work closely with the Director of Finance and other team members to improve accounting processes. Enhance financial reporting, establish controls, and implement best practices
• Train staff members on finance protocols, ensure they know how to access finance forms and understand policies
• Provide back-up support to other members of finance department during peak periods and short-term absences
• Other tasks and responsibilities as required.

Organizational Relationships:

• Reports to Director of Finance.
• Interacts with various levels of staff and vendors.

Requirements:

Knowledge 

• 2-4 years’ experience in a accounting or bookkeeping roles
• Strong understanding of accounting principles and practices
• General accounting skills and protocols 
• General ledger and accounting system experience (MIP Fund Accounting is a plus) 

Skills and Abilities

• Expert proficiency with manipulation and analysis of data in Microsoft Excel is a must 
• Strong mathematical and analytical skills 
• Ability to analyze financial data and prepare reports
• Strong verbal and interpersonal communications skills.  
• Follow oral and written instructions; maintain cooperative working relationships; demonstrate sensitivity to, and respect for a diverse population
• Highly organized with demonstrated time management skills and including multi-tasking
• Willing to learn and able to adapt to meeting ongoing deadlines 
• Works independently with moderate supervision, interacting effectively with and quickly gaining the respect and support of museum staff.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual who with or without reasonable accommodation can perform the essential functions of the position.  

While performing the duties of this job, the employee is regularly required to communicate in English professionally in person, over the telephone, through email and other electronic means, move about their work area, between buildings and the campus grounds, climb stairs while carrying equipment/supplies, and visually or otherwise identify, observe and assess.  The employee is regularly required to lift up to 20 pounds unassisted.  

Notice:

The preceding job description indicates the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.