Careers and Volunteering


Title: Cataloger
Department: Archives and Special Collections
Status: Non-exempt, Part-time
Work Schedule: Work schedule is generally 24 hours in a week 
Travel: 0-10%
Job Summary: Perform copy and original cataloging for acquisitions

Key Job Elements:

  • Creates MARC bibliographic records for print and non-print materials using local call number schemes as well as Library of Congress subject headings
  • Imports existing records to home catalog (Koha) via OCLC Connexion
  • Corrects, edits, and enhances existing records according to local and national cataloging and metadata standards, including authority control of database access points 
  • Creates original cataloging records when existing metadata cannot be found
  • Helps to maintain the collection consisting of Russian, French, German, and English titles
  • Generates bibliographic and holdings data from the library catalog to support the work of the collections department

Organizational Relationships:

  • Reports to the head of archives and special collections
  • Works closely with the digital initiatives librarian
  • Interacts with various levels of staff and volunteers


  • 1 year of library cataloging and classification experience
  • Familiarity with MARC tags, Library of Congress subject headings, AACR2 rules, and RDA principles
  • Knowledge of Russian strongly preferred; French is also desirable


  • Polished writing and speaking ability and strong interpersonal skills
  • Demonstrated time management skills and detail orientation
  • Access and employ job-related computer software (i.e. Microsoft Office, Office 365) at an effective proficiency level


  • Goal-driven strategic thinker
  • Works independently with limited supervision
  • Adept at correspondence and other required materials in support of other department activities 
  • Well organized with a strong detail orientation and penchant for action
  • Customer service orientation and mindset
  • Embrace new ideas and concepts, open to collaboration

Work Environment and Physical Conditions:

The physical requirements and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job or may be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential functions to the extent the company may do so without undue hardship. The term "qualified individual with a disability" means an individual who with or without reasonable accommodation can perform the essential functions of the position.

While performing the duties of this job, the employee is frequently required to follow and give oral and written instructions; stand, walk, and/or sit for extended periods of time with limited breaks; use hands to finger, handle, or feel, reach with hands and arms, and reach above shoulder height. The employee is regularly required to climb or balance, squat, kneel, and crouch. The employee is occasionally required to detect smells and lift, draft, and/or move up to 50 pounds unassisted. The employee is required to visually or otherwise identify, observe, and assess. Special vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Employee is required to move about their work area, between buildings and the campus grounds, and ascend and descend stairs and steep terrain. While performing the duties of this job the employee is subject to outdoor weather conditions and temperatures which at times can be extreme. The noise level in the work environment is usually moderate and general does not require the use of hearing protection equipment.


The preceding job description indicates the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time nor does it proscribe or restrict the tasks that may be assigned .This job description is subject to change at any time. 

Hillwood is a progressive, equal opportunity employer, and all candidates are encouraged to apply. Forward a resume to This role pays $22 per hour.